The PT EHR that checks benefits before the patient arrives
Still logging into payer portals before every PT visit? Air, the EHR for physical therapy clinics, checks benefits ahead and counts down visits left on every plan of care.
Eligibility checked 7 days out for most payers
Plan-of-care visits counted down on your calendar
Free 3-day pilot. Your current EHR stays live.
Start my free pilot
Eligibility checked 7 days out for most payers
Plan-of-care visits counted down on your calendar
Free 3-day pilot. Your current EHR stays live.
Practices and Health Systems Running on Athelas
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No more payer portals before every PT visit
PT patients come back visit after visit, and each one can need a fresh check. Air, your EHR, runs that check before the visit so your front desk doesn't have to.
Portal by portal, patient by patient
- Log into each payer's portal, one patient at a time
- Usually checked at the first visit only
- Visits left tracked on a spreadsheet or sticky note
- Inactive coverage found at check-in, or on the denial
The front desk finds out last.
Checked before the patient arrives
- Checked before every appointment, 7 days out for most payers
- Active, Inactive or Inconclusive right on the calendar
- Plan-of-care visits counted down every session
- Inactive coverage flagged before the patient is roomed
Your front desk knows before check-in.
Every PT visit, checked a week out
Air, the EHR for PT clinics, runs an eligibility check once before each appointment, 7 days before the visit for most payers. Results land on the calendar as Active, Inactive or Inconclusive, so the front desk knows before the patient walks in.
- 1Every appointment, not just the evaluation.
- 2Re-run any check from the appointment, for visits up to 14 days out.
- 3Click a result for the full payer response in plain English.
Inconclusive? Hover the badge to see what to fix, then re-run the check.
Calendar day view: an eligibility result on every appointment.
Visits left, counted on every appointment
Enter the plan of care's start date, frequency and duration. Air works out the visit count and counts it down every session, on the calendar and in the chart note. Prior auth visits and annual limits show in the same view.
Orange alert when visits run low, red when none are left. Progress notes flagged before the visit.
Know what to fix before check-in
The Appointments list puts eligibility, copays, prior auth and visit limits next to every patient, so the front desk works the exceptions, not every chart.
- 1Alerts column for eligibility, copay, prior auth and visit limits
- 2Suggested charges from live benefits and your collection rules
- 3Inactive coverage flagged before the patient is roomed
For select payers, visit limits also come back with the eligibility check.
Appointments list: eligibility, alerts and suggested charge for each patient.
Switching EHRs shouldn't require starting over.
We run the migration. Your team gives us access and one point of contact, and your practice history arrives connected, not just copied.
What PT front desks say
Clinics on Air, on eligibility, in their own words.
"You you only do the verification on our end for the first visit, unless they change insurances. So that's kinda where you guys your system comes in more handy and that it's rechecking it for each each visit."
Brent · Innovative PT
"it's telling us when they're ineligible. So we're asking only those people because before, we had no eyes on that, and we were just asking everybody."
Clinic Director · Evolution PT
"on the appointments, it shows us that the pay if the insurance isn't is not active any longer and that if there's a current balance, we can collect it."
Tina, Regional Operations · Evolution PT
A zero-risk way to find out.
Run Air on your own patients, in your own clinic, at no cost. Three days of real appointments is a better evaluation than any demo.
How the pilot works
Four steps, and most of the work is ours.
Apply
Tell us about your practice. A short scoping call sets the providers, the dates, and your start date.
We set it up
Five days. We migrate your patients and prior notes read-only, load your templates and train your team before go-live.
Pilot Starts
Your front desk runs Air on real appointments for three days, with our team checking in alongside them.
Decide
Keep it, ask more questions, or walk away. We wrap up against the success criteria you set.
The questions owners open with.
Is the pilot really free?
Yes. The Athelas Air pilot is free, with no contract and no commitment to continue. You tell us about your practice on a short call, we set up your environment, and your providers try Air with real visits. At the end you decide whether to move forward.
Do I have to stop using my current EHR?
No. Your current EHR stays live and remains your system of record throughout the pilot, so nothing changes for scheduling, billing, or compliance. Athelas Air runs alongside it, which means your providers document the same visit in both systems and see the difference directly. Nothing is at risk while you evaluate.
Will you migrate my existing patient data?
Yes. Athelas Air migrates your real patients, appointments, insurance, cases, and schedules into your pilot environment before day one, so your providers log in to their own data instead of a sample account. For the pilot we migrate a focused set of recent and upcoming appointment dates per your preference. Migration is currently supported from WebPT, Prompt among other major EHRs.
How long does the setup take?
To try Scribe on sample visits, all we need is your providers' email addresses and we can have you set up within a day. To see your own patients and schedule already live in Air, we need five business days to migrate your data, plus a short setup guide from you.
What happens after the pilot?
You decide whether to move forward. The pilot runs on a sample of your data, so continuing means a full implementation with your complete records, your workflows, and billing configured. The pilot exists so you know the answer before you commit.
What does switching from my current EHR involve?
Athelas Air handles the migration. We extract your patient records, cases, insurance, and schedules from your current system and map them into Air, so your team isn't doing manual data entry. We configure your templates, workflows, and payer rules, handle your EDI and ERA enrollments, and train your team before you go live. Your current system stays your system of record until cutover, so scheduling and billing continue uninterrupted.
Is my data secure?
Yes. Athelas Air is built on Commure's HIPAA and HITECH-aligned infrastructure, with AES-256 encryption at rest and TLS 1.2+ in transit. Patient data is hosted in US-based data centers with 24/7 intrusion monitoring, role-based access controls, and annual third-party penetration testing. Commure does not sell or share PHI, and your practice retains full ownership of its data.
